Hours: 33.75
Direct Reports: 1
Location:Hong Kong
Company History:
Steamship Mutual is a Pamp;I insurance company, with 210 employees worldwide. The main office is based near Liverpool Street station, London. We have offices in Bermuda, Brazil, Cyprus, Greece, Hong Kong, Japan and Singapore.
Job Purpose:
- To be the principal contact with the HK Insurance Authority for financial and regulatory reporting for the Club’s branch in Hong Kong (HK Branch); To maintain the accounts of SMM (HK) Ltd.
- To be responsible for the general administration including staff matters of SMM (HK) Ltd. and the HK Branch.
- To act as the link between SMM (HK) Ltd. / the HK Branch and the Club’s London representative office Steamship Insurance Management Service (SIMSL London) in connection with finance, accounting and related regulatory, administrative and HR matters.
- To act as the link between the SSM (HK) Ltd. / the HK Branch and the Club’s other regional offices in Asia, i.e., Singapore and Tokyo in connection with regulatory, administrative and HR matters.
Requirements
Regulatory Compliance:
- First line contact for all dealings with the HK Insurance Authority and/or any other financial regulators, Companies Registry, etc.
- Reporting of and commenting on any changes in regulatory requirements to SIMSL London’s Legal Director and/or as directed.
- Preparing and submitting all regulatory compliance documents to the relevant regulators.
Finance and Treasury Management:
- Preparation and submission of the HK Branch’s periodical (e.g. quarterly and annual) filings to the HK Insurance Authority and/or any other financial regulators.
- Reporting of and commenting on any changes in financial reporting requirements to SIMSL London’s Finance Team.
- Preparation, recording and maintenance of all accounting records for SMM (HK) Ltd.
- Provision of budgeting and forecasting information for SMM (HK) Ltd. and the HK Branch to SIMSL London for group consolidation
- Liaison with external auditors, (for reference, currently BDO), for audit of SMM (HK) Ltd. and the HK Branch.
- Management and monitoring of the bank accounts of SMM (HK) Ltd.
- Act as cashier for SMM (HK) Ltd.
- Preparation and submission of staff salary tax returns to the HK Inland Revenue Department.
- Preparation and submission of corporation tax returns for the HK branch in liaison with PwC (tax advisors).
- Oversee all other general office administration work of SMM (HK) Ltd. and the HK Branch with assistance from office staff assigned by SMM (HK) Ltd.
Internal Compliance
- Preparing and updating HK Branch’s BCD plan and other procedures
- IT related matters
- Contact point for IT related issue with London Office.
- Following up on HK Branch’s’ IT licence renewals.
- Liaising with IT Department and third-party service providers for the purchase, installation, and maintenance of IT equipment.
- To carry out any other ad hoc duties as required, which may include liaison with, and provision of assistance to, the Club’s Singapore and Tokyo offices. Also assisting with organisation of Club / staff events in Hong Kong.
Ad Hoc
Person Specification
Qualified accountant (HKICPA)/ACA/ACCA/AICPA) with 3+ years PQE
Able to demonstrate solid work experience in insurance or financial services handling financial and management accounting.
Demonstrable experience of HK regulatory framework
Strong communication and interpersonal skills
Analytical, proactive, and strong time management and organisational skills.
Fluent in English and Cantonese (plus Mandarin preferred)
(Preferred) Bachelor's degree in finance, accounting, economics, business administration, or law
Self-motivated, organised, and able to manage multiple tasks with a high degree of accuracy
Strong team player with demonstrated experience of collaborating with other teams
Knowledge of the Insurance industry and regulatory environment desirable