IT Procurement to Payment and Asset Administration Support Services
The Career Works Limited, Hong Kong

Our Client a IT company is looking for IT Procurement to Payment and Asset Administration Support Services.

• Asset Administration Full asset life cycle management from asset receipt, asset creation in system, asset transfer, asset disposal in system.
• Asset Management Lively track and follow up asset status for any changes
• Asset Management Manage IT assets including asset life cycle, versioning and dependencies in the asset management tools, attributes, the Asset library, the Configuration Management Database, Configurable items
• Asset Management Perform verification and audit of Asset Database content; verify and confirm IT assets with actual inventory, and initiate corrective actions and tract them
• Asset Management - Maintaining hardware/software inventory database to ensure compliance
• Asset Management Manage MOQ of stock
• Asset Management - Perform regular IT Stock Take exercise
• Asset Management Participate in IT Asset System project and UAT
• Procurement-Perform the entire process of IT procurement, including but not limited to:
• Review procurement applications and related documents
• Prepare procurement plan of IT procurement projects
• Prepare inquiry documents, demand proposals, tender documents, etc.
• Formulate evaluation criteria of procurement projects
• Inquiry and negotiate with candidate suppliers
• Review proposals, quotation documents and other materials submitted by candidate suppliers
• Arrange or participate in candidate supplier Qamp;A or organize panel meeting
• Prepare and review procurement materials
• Prepare procurement result approval documents
• Terms and price negotiation
• Review procurement contracts
• Propose suggestions for streamline procurement process and method optimization based on daily operations
• Payment - Support the function’s daily operation with specific focus on IT payment and procurement related task
• Payment - Review on IT invoices, obtain receipt and submit to Finance payment team, maintaining IT cost tracking record and ensure compliance with company policies and internal control processes
• Payment - Follow up on outstanding IT invoices and vendor statement proactively. Handle enquiries from external vendors, multiple key internal stakeholders regarding payments
• Payment - Process invoice independently (from receiving invoices to payment settle) and manage other team members to process invoices.
• Payment - Payment cost allocation, consolidation for reporting.
• Payment - Payment Record management, File management, tracking/status of process
• Payment - Manage financial closing payment target KPI achievement
• Payment - Fixed asset creation, register, import and submission
• Payment - Fixed asset record amendment(if required)
• Handle any ad-hoc assignments as per management request

Requirements

• Degree holder in Accounting, Information Systems, IT, Procurement or related disciplines
• At least 2-5 years of IT / Asset Management/Administration/Procurement experience
• At least 2 years’ experience in Finance or similar functions with IT institutions
• Sound knowledge in budgeting, monitoring utilization activities
• Hands-on financing skills in tracking and monitoring capitalize and operational expenses
• Experience with asset management/procurement system in advantage
• Proficient in Microsoft Office, Excel, Power Point
• Well familiar with IT projects, operations and execution
• Strong interpersonal, communication and organizational skills, sound analytical thinking and good team player
• Good command of spoken and written Chinese, Mandarin and English.

Job Rewards and Benefits